79 jobs voor Administrative Assistant English gevonden in Brussel (Regio)

The role is inclusive of, but not limited to :

• Editing and preparing legal documents
• Organizing meeting rooms and meetings
• Travel coordination
• Supporting the team with daily administrative and office management tasks
• Assisting attorneys with expense reporting and timesheets
• Assisting clients with their invoices

As a Legal Management Assistant you are in charge of supporting the lawyers in all their administrative and organisational tasks

Client Details

The company is an international legal firm

Description

As a Legal Management assistant you are in charge of:

• Performing complete secretarial functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology
• Drafts, revises, and submits client billings.May contact clients regarding delinquent bills
• Coordinates travel arrangements.Updates attorneys concerning mail and phone messageswhile traveling
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals
• Processes expenses and/or invoices for payment
• Maintains and tracks inbox and/or calendars for attorneys

As a Management Assistant, your role involves facilitating the seamless functioning of the team by offering crucial administrative assistance to the lawyers.

Bedrijfsomschrijving

The client is a Belgian law firm with over 120 lawyers, prioritizing quality over size, aiming to be the preferred choice for clients seeking reliable and innovative legal solutions.They are located right next to the Brussels' central station.

Omschrijving

As Management Assistant, you provide administrative and organisational support:

• Prepare and manage invoicing procedures;
• Monitor lawyers' legal obligations, including bar requirements;
• Coordinate internal and external meetings and handle travel arrangements;
• Maintain impeccable document formatting and presentation;
• Manage calendars for our legal team;
• etc.

Our client, a service firm leader on its market, is currently looking for a motivated and polyvalent Junior Office Manager & Administrative Assistant.Do you like being in a very central role and acting as the first point of contact while performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Junior Office Manager & Administrative Assistant, you will perform the following tasks:

• Coordinating the daily operations and the running of the office: ordering office supplies, assuring quality office, liaising with the building concierge, the suppliers and stakeholders and working closely with the head office (for facilities, IT and finance services)
• Meet and greet all visitors and manage all incoming phone calls appropriately
• Assisting the business with administrative duties: handling projects where necessary, preparing documentations and presentations, assisting with correspondence and meetings coordination, handling travels arrangements, expense notes, etc.

As an Administrative Assistant/Risk officer, you play an important role in the execution of the conflict of interest check with potential client, that is part of the project's set up process.

Client Details

Our client is an international company active in the consulting and audit

Description

• Analyze requests to open new accounts/create new clients
• Perform research on clients using available tools and information
• Determine if a national or international Certificate Of Insurance check is required
• Record findings in the project acceptance tool application
• Assess potential issues and respond accordingly
• Maintain and update accurate records and documentation in databases
• Provide assistance to the team and other involved parties

Do you already have experience as a Management Assistant into an International environment?Do you have an excellent English and are you also fluent in French or Dutch?Apply here!

Client Details

Our client, an internationally renowned Private Equity firm, is actively seeking an experienced Management Assistant to join their dynamic team and support their operations by providing high-level assistance.The role is based in Brussels

Description

As a Management Assistant, you will have the following responsibilities:

• Management of the Investment team's schedules
• Detailed organisation of international business travel, including flight, hotel, and transportation bookings
• Coordination of meetings and events, including document preparation and note-taking
• Management of phone calls, emails, and correspondence
• General administrative support, including expense management and handling confidential documents

Do you already have experience as a Management Assistant?Do you have an excellent command in English?Apply here!

Client Details

Our client, a prestigious Financial Service with a global reputation for excellence, is currently looking for a Management Assistant to strengthen their team in Brussels.

Description

As a Management Assistant, you will have the following responsibilities:

• Provide administrative support to the team of Investment Analysts, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit documents, reports, and presentations for internal and external stakeholders
• Manage correspondence, emails, and phone calls, ensuring timely and accurate responses
• Assist with special projects and initiatives as assigned by management
• Coordinate and liaise with other departments and external partners as needed

As a Receptionist & Office Assistant, you will be in charge of the general administrative support of the team.You will report to the Office Manager.

Client Details

Our client is a consultancy company located in Brussels, reachable by public transport.

Description

• Format documents using Microsoft Office tools,
• Supervise the Front-office: answering landline phone and door, welcoming guests, receiving deliveries, ensuring that the office is neat and clean,
• Support the whole team in organising physical meetings, including setting up the meeting rooms, ordering catering and booking restaurants,
• Update contact details in CRM,
• Provide administrative support,
• Book travel for staff.

Our client, a firm leader on its market active in the professional services sector, is currently looking for a motivated and polyvalent Office & Administrative Assistant.Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Office & Administrative Assistant, you will perform the following tasks:

• Meet and greet all visitors while assisting them with their enquiries and accommodating them within the office with adequate resources and hospitality
• Manage the booking and set-up of meeting rooms, notify staff of all appointments, co-ordinate the administration and facilities of all technical or other related equipment in the meeting rooms
• Manage all incoming phone calls appropriately
• Liaise with the building concierge to ensure that the mail is delivered, sort the mail
• Manage transport bookings for the staff, clients and guests whenever necessary
• Order breakfast/lunch for meetings, whenever necessary
• Assist the Office Manager and the administrative team with ad-hoc tasks: smooth running of the office (condition of the office, cleaning services, etc.), contact with suppliers, coordination of office events, agenda management, meetings coordination, etc.

• Welcoming clients and candidates;
• Handling phone calls, emails, filing and copying documents;
• Providing administrative support: typing documents, preparing Power.Point presentation, translating documents…
• Organizing meetings and making business arrangements in Belgium and abroad;
• Managing a database.

• Welcoming clients and candidates;
• Handling phone calls, emails, filing and copying documents;
• Providing administrative support: typing documents, preparing Power.Point presentation, translating documents…
• Organizing meetings and making business arrangements in Belgium and abroad;
• Managing a database.

For an international service company located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

As a Junior Personal Assistant, you will assist different lawyers on their daily administrative tasks and have the opportunity to learn a lot from it.

Client Details

The client is an international law firm which recently opened a new office in the heart of Brussels.Specialised in EU law for competition and trade matters, they advise mainly multinational in their business within the European Union.

The law firm in full expansion is looking for a Junior Personal Assistant for the different lawyers.

Description

As a Junior Personal Assistant you will assist with a wide variety of tasks such as:

• Preparing the invoices
• Archiving and preparing files
• contacting the clients
• Travel arrangements
• Support for various Office Management needs
• .

Within our Trademarks department, you will serve as an administrative assistant to the legal professionals.Beyond standard administrative duties (such as file management, classification, drafting correspondence, etc.), you will play a key role in maintaining high-level daily organizational tasks.

Client Details

Our client is a pioneering firm in the intellectual property sector, boasting across 20 offices worldwide, including locations in Belgium, China, Denmark, Hong Kong, the Netherlands, Norway, Sweden, and Switzerland.They serve a broad spectrum of clients, from local startups to global powerhouses.

Description

On a day-to-day basis, you will collaborate with one or more legal professionals, managing the administrative side of our clients' intellectual property, which includes:

• Monitoring internal and external expiration dates;
• Taking necessary actions to oversee and manage the continuation of IP rights, including the encoding of files into our databases;
• Ensuring compliance with legal requirements for maintaining rights;
• Drafting emails to clients, agents, and officials;
• Generating invoices