85 jobs voor Administrative Assistant English gevonden in Brussel (Regio)

As a Legal Management Assistant you are in charge of supporting the lawyers in all their administrative and organisational tasks

Client Details

The company is an international legal firm

Description

As a Legal Management assistant you are in charge of:

• Performing complete secretarial functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology
• Drafts, revises, and submits client billings.May contact clients regarding delinquent bills
• Coordinates travel arrangements.Updates attorneys concerning mail and phone messageswhile traveling
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals
• Processes expenses and/or invoices for payment
• Maintains and tracks inbox and/or calendars for attorneys

As a Management Assistant, your role involves facilitating the seamless functioning of the team by offering crucial administrative assistance to the lawyers.

Bedrijfsomschrijving

The client is a Belgian law firm with over 120 lawyers, prioritizing quality over size, aiming to be the preferred choice for clients seeking reliable and innovative legal solutions.They are located right next to the Brussels' central station.

Omschrijving

As Management Assistant, you provide administrative and organisational support:

• Prepare and manage invoicing procedures;
• Monitor lawyers' legal obligations, including bar requirements;
• Coordinate internal and external meetings and handle travel arrangements;
• Maintain impeccable document formatting and presentation;
• Manage calendars for our legal team;
• etc.

Our client, a service firm leader on its market, is currently looking for a motivated and polyvalent Junior Office Manager & Administrative Assistant.Do you like being in a very central role and acting as the first point of contact while performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Junior Office Manager & Administrative Assistant, you will perform the following tasks:

• Coordinating the daily operations and the running of the office: ordering office supplies, assuring quality office, liaising with the building concierge, the suppliers and stakeholders and working closely with the head office (for facilities, IT and finance services)
• Meet and greet all visitors and manage all incoming phone calls appropriately
• Assisting the business with administrative duties: handling projects where necessary, preparing documentations and presentations, assisting with correspondence and meetings coordination, handling travels arrangements, expense notes, etc.

In the heart of Brussels, a prestigious law firm is looking for a legal assistant to support the lawyers with various administrative tasks.

Client Details

The law firm is specialized in European antitrust/competition and regulatory law.With a beautiful office located close to the Central Station, this firm has a high focus on professional development and the safety and well-being of its employees.

They are urgently looking for someone to replace a person for a period of at least 1 month, might be prolonged.

Description

• Drafting, revising, and reviewing legal documents.
• Organizing schedules and calendars, arranging meetings, calls, and appointments.
• Inputting and managing expenses and invoices.
• Supporting in recording attorney timesheets.
• Handling invoicing tasks for Brussels clients.
• Arranging travel arrangements for attorneys.
• Establishing and organizing attorney files.
• Using Excel and Power.Point for various tasks and projects.

• Agenda and travel management
• Answering the phone
• Filling and editing documents
• Drafting Power.Point presentations
• Preparing meetings, events, conferences
• Welcoming and hosting clients
• + Various administrative tasks

As an Administrative Assistant/Risk officer, you play an important role in the execution of the conflict of interest check with potential client, that is part of the project's set up process.

Client Details

Our client is an international company active in the consulting and audit

Description

• Analyze requests to open new accounts/create new clients
• Perform research on clients using available tools and information
• Determine if a national or international Certificate Of Insurance check is required
• Record findings in the project acceptance tool application
• Assess potential issues and respond accordingly
• Maintain and update accurate records and documentation in databases
• Provide assistance to the team and other involved parties

• Agenda and travel management
• Answering the phone
• Filling and editing documents
• Drafting Power.Point presentations
• Preparing meetings, events, conferences
• Welcoming and hosting clients
• + Various administrative tasks

Do you already have experience as a Management Assistant?Do you have an excellent command in English?Apply here!

Client Details

Our client, a prestigious Financial Service with a global reputation for excellence, is currently looking for a Management Assistant to strengthen their team in Brussels.

Description

As a Management Assistant, you will have the following responsibilities:

• Provide administrative support to the team of Investment Analysts, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit documents, reports, and presentations for internal and external stakeholders
• Manage correspondence, emails, and phone calls, ensuring timely and accurate responses
• Assist with special projects and initiatives as assigned by management
• Coordinate and liaise with other departments and external partners as needed

As a Receptionist & Office Assistant, you will be in charge of the general administrative support of the team.You will report to the Office Manager.

Client Details

Our client is a consultancy company located in Brussels, reachable by public transport.

Description

• Format documents using Microsoft Office tools,
• Supervise the Front-office: answering landline phone and door, welcoming guests, receiving deliveries, ensuring that the office is neat and clean,
• Support the whole team in organising physical meetings, including setting up the meeting rooms, ordering catering and booking restaurants,
• Update contact details in CRM,
• Provide administrative support,
• Book travel for staff.

Our client, a firm leader on its market active in the professional services sector, is currently looking for a motivated and polyvalent Office & Administrative Assistant.Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Office & Administrative Assistant, you will perform the following tasks:

• Meet and greet all visitors while assisting them with their enquiries and accommodating them within the office with adequate resources and hospitality
• Manage the booking and set-up of meeting rooms, notify staff of all appointments, co-ordinate the administration and facilities of all technical or other related equipment in the meeting rooms
• Manage all incoming phone calls appropriately
• Liaise with the building concierge to ensure that the mail is delivered, sort the mail
• Manage transport bookings for the staff, clients and guests whenever necessary
• Order breakfast/lunch for meetings, whenever necessary
• Assist the Office Manager and the administrative team with ad-hoc tasks: smooth running of the office (condition of the office, cleaning services, etc.), contact with suppliers, coordination of office events, agenda management, meetings coordination, etc.

For a law firm located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team, who are Dutch speaking.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

• Welcoming clients and candidates;
• Handling phone calls, emails, filing and copying documents;
• Providing administrative support: typing documents, preparing Power.Point presentation, translating documents…
• Organizing meetings and making business arrangements in Belgium and abroad;
• Managing a database.

• Welcoming clients and candidates;
• Handling phone calls, emails, filing and copying documents;
• Providing administrative support: typing documents, preparing Power.Point presentation, translating documents…
• Organizing meetings and making business arrangements in Belgium and abroad;
• Managing a database.

For an international service company located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

The job holder will.serve as the Residential Security Clerk and assistant for the Regional Security Office (RSO) within the Residential Security Unit (RSU) and is the lead for all administrative functions and requirements.Acts as liaison between the Residential Security Coordinators (RSC), security vendors, GSO Housing and Procurement, Financial Management Office, and Facilities Office.