30 jobs voor Junior Office Manager gevonden in Brussel (1000)

As a Junior Personal Assistant, you will assist different lawyers on their daily administrative tasks and have the opportunity to learn a lot from it.

Client Details

The client is an international law firm which recently opened a new office in the heart of Brussels.Specialised in EU law for competition and trade matters, they advise mainly multinational in their business within the European Union.

The law firm in full expansion is looking for a Junior Personal Assistant for the different lawyers.

Description

As a Junior Personal Assistant you will assist with a wide variety of tasks such as:

• Preparing the invoices
• Archiving and preparing files
• contacting the clients
• Travel arrangements
• Support for various Office Management needs
• .

Our client, a service firm leader on its market, is currently looking for a motivated and polyvalent Junior Office Manager & Administrative Assistant.Do you like being in a very central role and acting as the first point of contact while performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Junior Office Manager & Administrative Assistant, you will perform the following tasks:

• Coordinating the daily operations and the running of the office: ordering office supplies, assuring quality office, liaising with the building concierge, the suppliers and stakeholders and working closely with the head office (for facilities, IT and finance services)
• Meet and greet all visitors and manage all incoming phone calls appropriately
• Assisting the business with administrative duties: handling projects where necessary, preparing documentations and presentations, assisting with correspondence and meetings coordination, handling travels arrangements, expense notes, etc.

Pour l'un de nos clients, une société à taille humaine active dans le secteur de l'immobilier, nous recherchons un.e Junior Office & Administration Officer.En tant que Junior Office & Administrative Officer, vous travaillerez en étroite collaboration avec la Direction que vous soutiendrez dans la gestion opérationnelle du bureau que de ses dossiers quotidiens.Les bureaux sont situés à Bruxelles Centre et sont faciles d'accès en transports en commun.

Dans ce poste de Junior Office & Administration Officer, vous serez en charge des tâches suivantes :

• Accueil des visiteurs, gestion des appels téléphoniques et du courrier entrants, de la boîte mail générale et de l'agenda du bureau
• Suivi de dossiers, rédaction et envoi de courriers, collecte de documents officiels, prise de contact avec les différentes parties prenantes
• Préparation de meetings, coordination de voyages, organisation d'événements, suivi des notes de frais
• Commande des fournitures de bureau, suivi des stocks et factures, préparation des paiements, prise de contact avec les fournisseurs
• Tâches ad-hoc: mise à jour de la base de données, archivage, préparation de rapports, gestion de la flotte, etc.

Pour l'un de nos clients, une société à taille humaine active à l'international dans le secteur des services, nous recherchons un.e Junior Team Assistant.En tant que Junior Team Assistant, vous travaillerez en étroite collaboration avec la Direction que vous soutiendrez dans la gestion opérationnelle du bureau, de ses dossiers et de la communication interne.Les bureaux sont situés à Bruxelles et sont faciles d'accès en transports en commun.

En tant que Junior Team Assistant, vous serez en charge des tâches suivantes :

• Accueil des visiteurs, gestion des appels téléphoniques et du courrier entrants et de la boîte mail générale
• Commande des fournitures de bureau, suivi des stocks, prise de contact avec les fournisseurs
• Organisation de voyages, suivi des notes de frais
• Suivi de dossiers, rédaction et envoi de courriers, collecte de documents officiels, classement
• Participation à l'organisation d'événements internes (team-buildings) et externes (conférences, etc.)
• Diffusion des newsletters internes selon le calendrier
• Tâches ad-hoc: mise à jour de la base de données, archivage, préparation de rapports, etc.

Pour l'un de nos clients, une société de services située au cœur de Bruxelles, nous recherchons un.e Office Manager.En tant Office Manager, vous rapportez au Managing Partner (qui est néerlandophone) et soutenez l'équipe de direction.Vous serez également responsable de la gestion du bureau, agissant comme un point central pour toutes les questions liées à l'assistance.

Dans le cadre de cette fonction d'Office Manager, vous serez chargé.e de :

• Gérer les calendriers et gestion des salles de réunion ;
• Aider à l'organisation d'événements (agenda, invitations, logistique) ;
• Maintenance du bureau ;
• Organiser les voyages d'affaires ;
• Gestion des courriers ;
• Suivi des factures ;
• Tenir la base de données à jour ;
• Assurer le bon fonctionnement du bureau : soutien administratif général (installations et fournitures de bureau, entretien du matériel, etc.), logistique des réunions et des activités de bureau, communications quotidiennes, etc.

Beschrijving.Ben je opzoek naar een dynamische en stimulerende mogelijkheid om je carrière in IT projectmanagement te ontwikkelen?Zoek dan niet verder!.In deze functieben je verantwoordelijk voor de end to end oplevering van complexe IT projecten.

The Executive Assistant provides secretarial, technical and organisational assistance to lawyers and other managerial staff, as assigned

Client Details

The company is an international company, the headquarters are located in New York but the are a small team of around 15 people in Brussels, start up atmosphere

Description

• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• Transcribe and type dictation to produce a variety of legal documents as requested by lawyers
• Answer and place telephone calls professionally, take accurate and complete messages
• Organise client and internal meetings
• Input attorney time and reimbursable expenses
• Prepare client bills and track payments
• Create, revise and print correspondence, memoranda and other legal documents
• etc

Beschrijving.Ben jij detailgericht, analytisch en gepassioneerd over het stroomlijnen van IT processen?

Responsibilities:..Provide administrative support .Assist with office maintenance tasks. Help manage office equipment by ensuring it is in good working condition and arranging for repairs when needed..Set up meeting rooms and event spaces.

Op zoek naar een nieuwe uitdaging en ervaring als supervisor of teamleader in de customer service?.Kan je zeer goed Nederlands en Frans?.

Nice working opportunity in a dynamic & European environment Various tasks, both administrative & interactive, which requires a professional communication and a good work structureBedrijfsomschrijvingOur client is a European company active in the beauty & healthcare sector.They produce products & services and stand for quality, transparency, and sustainability.

Our client, a firm leader on its market active in the professional services sector, is currently looking for a motivated and polyvalent Office & Administrative Assistant.Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the Centre of Brussels and is very accessible by public transport.

As Office & Administrative Assistant, you will perform the following tasks:

• Meet and greet all visitors while assisting them with their enquiries and accommodating them within the office with adequate resources and hospitality
• Manage the booking and set-up of meeting rooms, notify staff of all appointments, co-ordinate the administration and facilities of all technical or other related equipment in the meeting rooms
• Manage all incoming phone calls appropriately
• Liaise with the building concierge to ensure that the mail is delivered, sort the mail
• Manage transport bookings for the staff, clients and guests whenever necessary
• Order breakfast/lunch for meetings, whenever necessary
• Assist the Office Manager and the administrative team with ad-hoc tasks: smooth running of the office (condition of the office, cleaning services, etc.), contact with suppliers, coordination of office events, agenda management, meetings coordination, etc.

As the HR & Administration officer, you will handle all administrative aspects which are crucial to run the office.As a member of our HR team, you will handle HR-related tasks and you will be responsible for all company event.Your role allows you to actively participate in planned projects and introduce fresh ideas to drive our organization forward.

As HR & Administration officer, you will be responsible of:

• Reviewing proposing any amendments to HR and Administration related policies and procedures
• Prevention advisor, be responsible for employee prevention in coordination with the HR senior officer
• Onboarding coordination in close collaboration with the Senior Officer HR, onboarding new joiners from an IT/infrastructure perspective
• Answering any queries employees may have
• Managing internal events/gifts for the employees
• Fleet and company mobile phone coordinator
• Following up on administrative and human resources tasks in collaboration wit the HR Senior Officer
• Managing internal communication
• General administrative tasks and projects related to running and managing the office in close collaboration with management and the entire HR & Admin team
• Manage everything related to the office and making sure the office is fit for purpose - attending to contractors, office deliveries, routine maintenance of the office cleanliness etc.
• Liaising with the IT support team to resolve any IT issues and when devices need to be ordered (including laptops and remote devices as required)
• Ensuring there is a warm welcome for external customers and visitors
• Coordinating processing and payment of invoices

Join this luxury company in Brussels as an HR Assistant, being responsible of various HR and Office tasks.Enjoy the opportunity to contribute to a legacy of prestige while growing professionally in the heart of Avenue Louise.

Bedrijfsomschrijving

Renowned for their exceptional craftsmanship and dedication to producing exquisite handbags, they have become a symbol of sophistication and style.As they continue to grow, they are seeking a dynamic HR Assistant to contribute to their success and be part of their passionate team.

Omschrijving

Office Management:

• Oversee the day-to-day operations of their buildings and stores to ensure a seamless working environment.
• Act as the primary contact person with suppliers, managing relationships and ensuring timely follow-ups.
• Implement and maintain efficient office procedures to enhance productivity.

HR Functions:

• Assist in the recruitment process by screening resumes, coordinating interviews, and supporting the onboarding of new hires.
• Organise and coordinate training sessions for their sales team to enhance their product knowledge and customer service skills.
• Serve as the primary contact person with Partena for payroll administration, ensuring accuracy and compliance.

Hudson is een full service HR adviesbureau met meer dan 40 jaar ervaring op de teller.Wij zijn een integere en loyale HR partner en zetten onze expertise en oplossingen in om kandidaten en organisaties steeds verder te helpen.

Onze klant, een toonaangevende speler in de medische sector, gevestigd in het centrum van Brussel, is op zoek naar een ervaren Management Assistant om ondersteuning te bieden aan twee Vice Presidenten.

Het takenpakket als Management Assistant:

• Beantwoorden van inkomende telefoongesprekken en e-mails van klanten
• Luisteren naar de behoeften van de klant en hen voorzien van relevante informatie en oplossingen
• Registreren van klantinformatie en het bijwerken van klantgegevens in het systeem
• Samenwerken met andere afdelingen om complexe problemen op te lossen
• Proactief anticiperen op mogelijke problemen en deze oplossen voordat ze escaleren
• Streven naar klanttevredenheid en het behouden van een positieve klantrelatie

• Extend a warm smile and exemplary hospitality to all members and visitors
• Facilitate the onboarding process for new members
• Uphold outstanding customer service standards and maintain a welcoming work environment
• Create a friendly and inviting atmosphere within the coworking space
• Manage meeting room logistics and preparations
• Handle incoming mail, including package acceptance and mail sorting
• Coordinate and organize internal events
• Take responsibility for maintaining cleanliness and upkeep of the coworking space
• Contribute to ongoing service improvements and identify opportunities for new offerings
• Support with billing activites

• Extend a warm smile and exemplary hospitality to all members and visitors
• Facilitate the onboarding process for new members
• Uphold outstanding customer service standards and maintain a welcoming work environment
• Create a friendly and inviting atmosphere within the coworking space
• Manage meeting room logistics and preparations
• Handle incoming mail, including package acceptance and mail sorting
• Coordinate and organize internal events
• Take responsibility for maintaining cleanliness and upkeep of the coworking space
• Contribute to ongoing service improvements and identify opportunities for new offerings
• Support with billing activites

Dit innovatieve en snelgroeiende bedrijf biedt een ideale omgeving om je eerste tot gemiddelde werkervaring te ontwikkelen.

Bedrijfsomschrijving

Bij dit bedrijf heerst er een bruisende en positieve werksfeer waarin creativiteit en samenwerking centraal staan.Het team is als een hechte familie, waarin iedereen wordt aangemoedigd om zijn unieke bijdrage te leveren.We organiseren regelmatig informele activiteiten en teambuilding-evenementen om de banden te versterken en ervoor te zorgen dat werken bij ons niet alleen productief, maar ook plezierig is.Bij elke stap voel je de energie en het enthousiasme waarmee we samen streven naar succes.

Omschrijving

• Boekhoudkundige taken: Ondersteunen bij dagelijkse boekhoudkundige taken, waaronder het verwerken van inkomende facturen, het bijwerken van grootboekrekeningen en het beheren van banktransacties.
• Rapportage: Assisteren bij het opstellen van financiële rapporten en overzichten om het management inzicht te geven in de financiële gezondheid van het bedrijf.
• Belastingvoorbereiding: Helpen bij de voorbereiding van belastingaangiften en ervoor zorgen dat alle financiële gegevens voldoen aan de geldende regelgeving.
• Samenwerking: Effectief samenwerken met teamleden en andere afdelingen om financiële processen te stroomlijnen en optimaliseren.
• Professionaliteit: Handhaven van hoge normen van professionaliteit, integriteit en vertrouwelijkheid bij het omgaan met gevoelige financiële informatie.

Une fonction de Communication Officer vient d'être créée au sein d'une société spécialisée dans la sous-traitance de services à Bruxelles.En tant que Communication Officer, vous serez en charge de toute la communication interne à la société.

En tant que Communication Officer, vous serez responsable des tâches suivantes :

• Communiquer vers les employés tout ce qui se passe dans la société (changements, promotions, etc) ;
• Être en charge des Newsletter et de leur communication ;
• Faire en sorte que toutes les informations sur l'intranet soient toujours à jour ;
• Adapter tout l'intranet, les communications au nouveau nom de la société ;
• Faire en sorte que l'ADN du nouveau nom soit omniprésent dans toutes les communications ;
• Travailler en étroite collaboration avec le Management Assistant.

For an international service company located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

• As a Junior Quality assurance coordinator are you ready to safeguard the integrity of the healthcare supply chain!Join EMVO, a vibrant and rapidly growing European organization at the forefront of the healthcare and pharmaceutical supply chain in the EU.
  • Preventing falsified medicines from entering the legal supply chain
  • Working closely with 2000+ pharmaceutical companies and 30 National Medicines Verification Organisations
  • Permanent full-time position with a career path
  • Innovative systems
  • Involved in large-scale projects
  • Friendly, multicultural, motivated colleagues
  • Attractive remuneration package with many benefits

Jobomschrijving

As our Junior Quality Assurance Coordinator, you will report to the Quality Assurance Manager and be playing a vital role in:

• Maintaining and supporting the Quality Management System, and ensuring EMVO’s owned systems and services’ compliance
• You will be the Quality Assurance SPOC for assigned systems/processes
• You are responsible for supporting the Quality Assurance review of Change Requests
• Following up on the Quality Events and CAPAs
• Providing EMVO departments with Quality Assurance training
• Representing EMVO Quality Assurance in European Medicines Verification System Inter.Operability Tests
• Participating in Risk Assessments
• Assisting in the organisation of external audits and the execution of internal audits

An exciting opportunity as HR Administrator has just become available in a company active in the real estate sector.As HR Administrator, you will work closely with another colleague, and report to the head of HR.You will be responsible for delivering an efficient HR service to about 300 employees based in Belgium and Luxembourg.The office is located in the city centre.

The HR Administrator will be responsible for:

• Taking care of on- and off-boarding processes throughout the company (7 different entities across Belgium and Luxembourg)
• Preparing the payroll together with another colleague, and the external partner
• Managing the benefits (insurances, lunch vouchers, fleet and mobility plan management)
• Acting as a central point of contact on HR-related matters such as maternity, sickness leave, contract & payroll issues, benefits, training needs, etc.
• Ensuring a regular and accurate booking of employee documentation in the HR system, when necessary, and managing international transfers
• Participating in transversal HR projects

Beheer van de payrollJe voert, in het digitaal loonverwerkingsprogramma, alle gegevens in die nodig zijn voor de correcte berekening van de lonen en de sociale voordelen, alsook voor de terugbetaling van kosten.Je verwerkt informatie over verschillende gebeurtenissen (aanwerving, ontslag, pensioen, ziekte, huwelijk, geboorte,) of gewijzigde situaties (nieuwe looncategorie, andere werktijdregeling of ander uurrooster, onbetaald verlof,).Zodra je de maandelijkse loonberekening hebt voorbereid, bezorg je die aan het sociaal secretariaat dat de bruto nettoloonberekening maakt.

For an international yet human-sized company located in Brussels Center, we are looking for a HR Administrator.In this role as a HR Administrator, you will be responsible for the whole employee life cycle on a European level and handle a variety of administrative HR processes.You will work in a team of a 3 people and will report directly to the Head of HR.The office is easily reachable by train.

The HR Administrator will be responsible for:

• Taking care of on- and off-boarding processes throughout the Group (7 different entities across Europe).
• Managing the benefits (insurances, lunch vouchers, fleet and mobility plan management).
• Acting as a central point of contact on HR-related matters such as maternity, sickness leave, contract & payroll issues, benefits, training needs, etc.
• Working on payroll together with the team and the external partner.
• Supporting with recruitment procedures and ensuring a smooth recruitment experience for candidates.
• Ensuring a regular booking of HR policies and employee documentation in the HR system, when necessary.

For an organisation leader on its market, we are currently looking for a Project & Administrative Assistant.In this role, you will provide an administrative support to Project Managers.You will be close to their business and will act as a key central point of contact between the Operations, the Finance, and the Administration teams.

In this position as a Project & Administrative Assistant, you will be responsible for the following tasks:

• Handling the contract process: establishing new and updating existing contracts, managing the signature process, collecting, and checking the timesheets, etc.
• Creating and following up projects in the system and providing accurate information to the different parties involved in the missions
• Ensuring the record of any relevant related data in the systems while maintaining the database up to date
• Producing reports for the management to ease their decision-making process

For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Team Assistant.In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as a Team Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Assisting with the organisation of workshops and events
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

For an international organisation located in the heart of Brussels, we are currently looking for an Executive Assistant.In this role, you will provide an administrative support to an Executive Director active on a global scope.

In this position as an Executive Assistant, you will be responsible for the following tasks:

• Managing the calendar and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing Power.Point presentations and ad-hoc materials for meetings, take notes and draft summaries
• Organizing/coordinating meetings abroad and handle all travel arrangements from A to Z
• Answering, screening, and transferring incoming phone calls
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing, and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.