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Administrative and Operations Assistant

UNIQUE in SINT-JANS-MOLENBEEK
Tijdelijke jobs
Online sinds 12 aug. 2026
Are you a highly organized, reliable, and service-minded professional looking to support a dynamic team in an international environment? We are seeking an Europe Department Assistant for a temporary full-time mission based in Brussels. In this key operational support role, you will report directly to the Deputy Director Europe and ensure the smooth day-to-day administrative, logistical, and organizational functioning of the department, its governance bodies, events, and member interactions Key Responsibilities. Event & Meeting Logistics: Coordinate the administrative and logistical organization of major EU Committee meetings, annual institutional dinners, working groups, and departmental events (agendas, registrations, venues, catering, badges, travel, and participant lists) Administrative & Executive Support: Schedule internal and external meetings, draft and circulate documents, take clear minutes, and follow up on agreed action points Database & CRM Management: Maintain accurate and up-to-date contact lists, calendars, distribution lists, and records using CRM tools (Salesforce) and the intranet Financial & Governance Support: Assist with invoice processing, purchase orders, expense reports, national delegation contacts, and annual invoicing processes General Coordination: Liaise with internal services and external suppliers, manage practical office requirements, and proactively contribute to improving existing administrative workflows