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Executive assistant

MANPOWER in DIEGEM
Vaste jobs
Online sinds 26 feb. 2026
We are looking for an Executive Administrative Assistant to provide high‑level, proactive support to the Country General Manager. In this role, you will ensure seamless daily operations, manage complex schedules, and act as a trusted partner to senior leadership Key Responsibilities. Manage and optimize the Country General Manager’s calendar (planning meetings in multiple time zones, anticipating conflicts, prioritizing requests) Ensure daily engagements run efficiently by making proactive recommendations and solving scheduling issues Prepare briefing materials, meeting documents, and follow‑up actions Arrange complex international travel itineraries, including agendas, bookings, visa processes, and pre‑authorizations Oversee logistics for meetings and events: booking rooms, arranging catering, preparing materials, coordinating transport, and managing guest arrangements Prepare and submit expense reports accurately and on time Handle compliance‑related documentation and ensure adherence to internal guidelines Maintain organized and up‑to‑date records, files, and executive documentation Serve as the central point of contact between the Country General Manager and internal/external stakeholders Professionally screen, filter, and redirect calls, emails, and information requests Ensure smooth and timely information flow across departments Maintain contact lists and ensure all executive‑level data is accurate Handle sensitive information with the highest level of integrity and discretion Represent senior leadership with professionalism in all interactions Support executive decision‑making by providing clear, structured information when needed.