Functieomschrijving

As a Management Assistant you provide high level organizational and administrative support to the department of Degroof Petercam Asset Management (DPAM). Reporting directly to the CEO and the all department, the Management Assistant provides executive support in a one-on-one working relationship though serves also as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations, and oversees special projects.

POSITION

As Management Assistant, your main tasks will include:

• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company;
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, ... ;
• Minute-taking and assuring presence at meetings;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;

• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;