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Management Assistant h/f/x
Contract
- Interim Job (uitsluitend voor uitzendkantoren)
- Voltijds
- 3-ploegenstelsel
Talenkennis
- Frans (Goed)
- Engels (Goed)
Vereiste studies
- Of gelijkwaardig door ervaring
- Academische bachelor
Werkervaring
- Minstens 2 jaar ervaring
Functieomschrijving
Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets
Responsibilities include: Accounting and Financial Administration
• Handling and reporting incoming and outgoing invoices
- bull; Uploading financial documents into the bookkeeping tool (Octopus)
- bull; Verifying the accuracy and completeness of invoices
- bull; Managing expenses claims and related documentation
- bull; Liaising with the external accountant and the banks
- bull; Preparation of some elements for the reports for the accountant and the auditors
- bull; Providing administrative support to the AIJN team
- bull; Supporting HR-related matters (employment contracts, insurance, etc.)
- bull; Liaising with building management, service providers and IT.
- bull; Providing administrative support to AIJN-related platforms and projects, including:
- bull; Supporting meetings and events organization logistics
- bull; Assisting the Communication Manager with website updates
Profiel
Required skills and competencies
Professional competencies
- bull; Bachelor level
- bull; 10 years’ working experience. Experience as office manager in a European association will be an asset.
- bull; Experience in administrative, HR, and financial support tasks
- bull; Excellent organizational and coordination skills
- bull; Strong attention to detail and accuracy
- bull; Ability to manage multiple tasks and meet deadlines
- bull; Very good command of MS Office tools (Outlook, Word, Excel)
- bull; Experience with Octopus
- bull; Comfortable with Belgian legal and administrative frameworks
- bull; Fluent in English (working language)
- bull; Comfortable with French
- bull; Service oriented
- bull; Proactive attitude and solution-oriented
- bull; Discretion and ability to handle confidential information
- bull; Ability to work independently and as part of a small team
- bull; Strong sense of responsibility and reliability
Professionele vaardigheden
- Post en mails administratief beheren
- Administratieve dossiers samenstellen
- De planning van een verantwoordelijke of medewerker organiseren
- Bestellingen plaatsen
- Interne communicatie opstellen (verslagen, rapporten, nota's, …)
Aanbod
Bedrijfsinfo
Lobbying sector
Employment conditions
• Contract: 3 months
- bull; Part-time job (4 days a week)
- bull; Competitive remuneration package in line with experience and qualifications
- bull; Nature of the contract: employee contract or consultancy (to be discussed with the candidates)
- bull; Professional and international working environment in Brussels
- bull; AIJN does not discriminate and is an equal opportunities employer
Workplace (at least 1 day a week)
Plaats tewerkstelling
1040 ETTERBEEK
Hoe solliciteren?
Contactpersoon
Unique Brussels
Referentienummer
Vermeld referentienummer: 2029740_NL-VDAB-BE-010915
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VDAB-vacaturenummer: 74508730
VDAB-beroep: Managementassistent
Erkenningsnummer: VG.565/BO 00217-405-20121108 W.RS.153 W.SO.153 W.RE.153
Online sinds: 01-09-2026
Deze functie staat open voor iedereen, ongeacht leeftijd of gender.
Niet alle vacatures zijn nagekeken door VDAB. VDAB is niet aansprakelijk voor de inhoud van de niet-nagekeken vacatures.
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