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Management Assistant h/f/x
Contract
- Tijdelijke job (niet via uitzendkantoren)
- Voltijds
- Dagwerk
- Startdatum: zo spoedig mogelijk starten
Talenkennis
- Engels (Zeer goed)
- Frans (Zeer goed)
Vereiste studies
- Master
Werkervaring
- Beperkte ervaring ( < 2 jaar )
Functieomschrijving
Lobbying sector
Jobomschrijving
Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets
Responsibilities include:
Accounting and Financial Administration
• Handling and reporting incoming and outgoing invoices
• Uploading financial documents into the bookkeeping tool (Octopus)
• Verifying the accuracy and completeness of invoices
• Managing expenses claims and related documentation
• Liaising with the external accountant and the banks
• Preparation of some elements for the reports for the accountant and the auditors
Administrative and HR Support
• Providing administrative support to the AIJN team
• Supporting HR-related matters (employment contracts, insurance, etc.)
• Liaising with building management, service providers and IT.
Project Support
• Providing administrative support to AIJN-related platforms and projects, including:
o Fruit Juice Science Centre (FJSC)
o Sustainable Juice Platform (SJP)
o European Cider and Fruit Wine Association (AICV)
Organization and Communication
• Supporting meetings and events organization logistics
• Assisting the Communication Manager with website updates
Profiel
Required skills and competencies
Professional competencies
• Bachelor level
• 10 years’ working experience. Experience as office manager in a European association will be an asset.
• Experience in administrative, HR, and financial support tasks
• Excellent organizational and coordination skills
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Very good command of MS Office tools (Outlook, Word, Excel)
• Experience with Octopus
• Comfortable with Belgian legal and administrative frameworks
Languages
• Fluent in English (working language)
• Comfortable with French
Interpersonal skills
• Service oriented
• Proactive attitude and solution-oriented
• Discretion and ability to handle confidential information
• Ability to work independently and as part of a small team
• Strong sense of responsibility and reliability
Professionele vaardigheden
- Interne communicatie opstellen (verslagen, rapporten, nota's, …)
- Contracten administratief beheren
- Post en mails administratief beheren
- De doorstroming van informatie verzekeren
- Vergaderingen praktisch organiseren
Aanbod
Employment conditions
• Contract: 3 months
• Part-time job (4 days a week)
• Competitive remuneration package in line with experience and qualifications
• Nature of the contract: employee contract or consultancy (to be discussed with the candidates)
• Professional and international working environment in Brussels
• AIJN does not discriminate and is an equal opportunities employer
Workplace (at least 1 day a week)
Jobat
Sociale media
Plaats tewerkstelling
1040 ETTERBEEK
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VDAB-vacaturenummer: 74509933
VDAB-beroep: Managementassistent
Online sinds: 01-09-2026
Deze functie staat open voor iedereen, ongeacht leeftijd of gender.
Een partner van VDAB heeft deze vacature ingegeven. De informatie werd niet nagekeken en gecontroleerd door VDAB. VDAB is niet aansprakelijk voor de inhoud van deze vacature, en de eventuele inbreuken op de geldende wetgeving.
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