Functieomschrijving

International company in Brussels. 

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.

What are your tasks?

• Keep agendas up-to-date and ensure consistency amongst Executives’ activities
• Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
• Arrange travel plans (flights, hotel reservations etc.).
• Format documents and send e-mail/letters
• Assist with the preparation and the formatting of presentations (PowerPoint)
• Keep our SharePoint up-to-date with meeting materials etc.
• Keep our contact database up to date
• Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
• Collecting and providing all relevant information for internal/external meetings
• Sending outlook invitations and tracking replies
• Gathering working documents, preparing meeting folders and checking presentations’ accuracy
• Organizing Microsoft Teams meetings when relevant
• Ordering lunches
• Setting up meeting rooms for calls and face to face meetings
• Answer phone calls and welcome visitors