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Executive Assistant & Office Coordinator (M/F/X)
Contract
- Vaste job
- Voltijds
- Dagwerk
- Contract van onbepaalde duur
Talenkennis
- Frans (Zeer goed)
- Engels (Zeer goed)
Vereiste studies
- Of gelijkwaardig door ervaring
- Graduaat: Administratie
Werkervaring
- Ervaring: niet van belang
Functieomschrijving
Our client is looking for an experienced Executive Assistant & Office Coordinator to support the Head of the Brussels office and ensure the smooth day-to-day running of the office.
Client Details
Our client is an international organisation based in Brussels. Offices are reachable by public transports.
Description
- Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
- Organise internal and external meetings, seminars, lunches, and corporate events.
- Coordinate logistics for senior international stakeholders visiting Brussels.
- Manage office operations, facilities, suppliers, service providers, and administrative processes.
- Support financial administration, including invoice processing and document management.
- Assist with research, monitoring, and preparation of reports and presentations.
- Oversee visitor management and ensure compliance with office security procedures.
Profiel
- Significant experience as an Executive Assistant, Management Assistant, or Office Manager within an international environment ; experience in an EU organisation is a big plus.
- Fluent English and French, both written and spoken. Additional European languages (German, Spanish, or Italian) are a plus.
- Advanced knowledge of Microsoft Office and strong administrative and organisational skills.
- Proactive, autonomous, and highly discreet, with excellent interpersonal skills.
- Strong ability to manage priorities, anticipate needs, and work effectively with senior stakeholders.
Professionele vaardigheden
- Vergaderingen praktisch organiseren
- Een verslag opstellen van een vergadering
- De planning van een verantwoordelijke of medewerker organiseren
- Interne communicatie opstellen (verslagen, rapporten, nota's, …)
- De doorstroming van informatie verzekeren
Aanbod
Vergoeding:min. 3000 - max. 4000 euro bruto per maand
- A varied and autonomous role with broad exposure to senior leadership.
- A permanent contract on a full-time basis.
- An international and multicultural working environment.
- The opportunity to combine executive support, office coordination, and stakeholder management within one position.
Plaats tewerkstelling
1000 BRUSSEL
Hoe solliciteren?
Meer info
Vermeld de referentie: JN -092026-7098693
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VDAB-vacaturenummer: 74608129
VDAB-beroep: Managementassistent
Erkenningsnummer: 0911\BU
Online sinds: 14-09-2026
Deze functie staat open voor iedereen, ongeacht leeftijd of gender.
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