Functieomschrijving

Looking to join a dynamic and international work environment within the EU affairs sector in Brussels? We are seeking a versatile Office & IT Administrative Assistant to ensure smooth daily operations and provide high-level support to our professional teams. This role offers an excellent opportunity to learn and expand your skills in both office management and IT administration.

Responsibilities and Shared Tasks

Office Operations: Managing incoming mail (collection and distribution), handling office access badges, and liaising with external vendors to ensure a seamless workplace experience.

Administrative Support: Providing general support to various internal departments, including HR, Finance, and IT.

IT Inventory & Support: Maintaining the inventory of IT equipment (laptops, monitors, phones, printers) and offering basic administrative IT support to staff members.

Facilities & Catering: Preparing meeting rooms (checking equipment and supplies), coordinating catering orders with high-quality providers, and managing the maintenance of coffee machines and water dispensers.

Team Coordination: Acting as a bridge between internal teams and external service providers to ensure all office processes run efficiently.