Functieomschrijving

Our client is an EU organization based in Brussels. Offices are reachable by public transports.

• Manage administrative mailboxes and general office correspondence.
• Register and review invoices while maintaining accurate supplier records.
• Prepare payments and support budget and expense management activities.
• Liaise with external accountants and maintain accounting documentation.
• Manage membership fees, donations and other contributions.
• Monitor contracts, deadlines, renewals and procurement procedures.
• Prepare and maintain administrative and financial reports, trackers and overviews.
• Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed.
• Support the preparation of documentation for audits, compliance reviews and public authorities.
• Coordinate office suppliers, equipment, inventory and external service providers.
• Assist with employee onboarding and offboarding processes.
• Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.
• Provide general administrative, operational and compliance support as required.