140 jobs voor business support coordinator gevonden


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French / English Speaking Office Administrator

time Online sinds 27 oktober 2023 - Vaste jobs

This position is responsible for the smooth and efficient running of the office, supporting its day-to-day administrative needs including finance, HR, technology and other office administration tasks.

Client Details

My client is a premier provider of global leadership advisory and on-demand talent solutions located on Avenue Louise.


Office/ Facilities Management

  • Manage Brussels OA inbox.
  • Reception phone pick-up in parallel with EAs.Welcome visitors (room preparation, coffee…) in parallel with EAs.
  • Provide general office assistance working as part of a team, help others when necessary.
  • Organize catering for lunches for office, client meetings, internal events, and order groceries.
  • Regularly inform PIC of local office issues and provide proactive support for their solution where possible.
  • Coordinate and manage local subscriptions, magazines and databases working with the European Marketing Team and the Information group within IT where relevant.
  • Be the point of contact for Building Owner and Reception.
  • Act as the Firm's representative in regard to Safety in the workplace including the coordination of local training requirements for medical first aid and fire prevention and evacuation.
  • Oversee service delivery levels of outside vendors and be first contact point for employees for office environmental needs (i.e., heating, cleaning, lighting, kitchen supplies, flowers, coffee machine, business cards, etc.) working with the Supplier Management Team.
  • Monitor and recommend office maintenance needs such as furniture updating, painting or carpet repairs.
  • In collaboration with HRBP, manage the car fleet with local suppliers.
  • Take responsibility for office security including coordination with security companies and management of security badges.
  • Coordinate and facilitate office moves and expansions with IT and other Corporate departments.


  • Act as a local Coordinator and contact with the GBS team for: client invoicing, expenses, supplier payments.
  • Review Accounts Payable Invoices from the different portals.
  • Act as a local Coordinator for queries from Global Accounts Payable.

Human Resources

  • May support recruitment process for EA and administrative support for the office.
  • Take responsibility for preparation of monthly payroll information.
  • In collaboration with the HRBP and local broker, overview the local benefit schemes and local insurance.
  • Coordinate on-boarding schedules of all newcomers.
  • Supervise the provision of time and attendance records, holiday information and details such as vacation, sickness and overtime forms.
  • Maintain local joiners and leavers information.
  • Ensure adherence to local and corporate policies and procedures, maintaining records and information for local regulatory requirements - for example data protection documentation and employment information.

Information Technology

  • Coordinate with the Corporate teams, procurement and IT departments as appropriate for office needs such as stationery, IT hardware requests and general supplies.
  • Responsible for IT Material Inventory.
  • Ensure that the set-up is prepared for all new joiners (phone, IT.).
  • Manage the contract for business mobiles phones and order if necessary.Update phone list for the office.


  • Assist with the completion of additional tasks as required.

Academic and Community Coordinator

time Online sinds 4 december 2023 - Vaste jobs

About us
Dedicated since 2002 to cross-cultural education with a global perspective, United International Business Schools (UIBS) is an independent private higher education institution with campuses across Europe and Asia, and Online.UIBS offers flexible business and management studies at the Undergraduate (Bachelor/BBA) and (Post).Graduate (Master/MBA and Doctor/DBA) level, leading to private (programmatically-accredited) degrees, and to American regionally-accredited and European state-recognized degrees in cooperation with our academic partners.

One-minute introduction to UIBS


Main responsibilities:

  • Coordinate, maintain, and review the course planning
  • Coordinate, maintain, and review local certifications, and accreditation projects
  • Coordinate, maintain, and review thesis and referencing seminars
  • Coordinate, maintain, review and host welcome presentations for new students
  • Propose and discuss changes to the student and faculty guides
  • Provide academic support for students and faculty, including, but not limited to program requirements, course planning, academic issues, and project support
  • Faculty recruitment
  • Provide academic support to Satellite campuses
  • Welcome visitors and provide detailed information about the school and its study programs
  • Coordinate and process all incoming calls, mail and e-mails
  • Coordinate and attend local community events
  • Coordinate, maintain and review program events, including, but not limited to company visits, seminars and guest speakers
  • Coordinate and review all course schedules
  • Attend local admissions and marketing events, including, but not limited to local info sessions and fairs
  • Support the academic teams
  • Support the admissions team
  • Support the marketing team
  • Support the community team
  • Attend local admissions and marketing events, including, but not limited to local info sessions, and fair attendance
  • Other relevant administrative support