For one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager.As an Executive Assistant & Office Manager, you will report to the Managing Partner and support the Management Team.You will also be responsible for the office management, acting like a central point for all support-related matters.
In this brand-new position as an Executive Assistant & Office Manager, you will be responsible for:
- Managing calendars and organizing meetings (virtual meetings, conference calls, appointments);
- Preparing contracts, meetings dossiers and correspondence with clients, officials, and other stakeholders;
- Assisting with the organisation of events (agenda, invitations, logistics);
- Organizing business travels from A to Z (hotels, transport, restaurants, etc.);
- Maintaining the filing system and the database up to date;
- Ensuring a smooth running of the office: general office support (office facilities & supplies, maintenance of equipment, etc.), logistics around meetings and office activities, day to day communications, etc.;
- Providing support with marketing documentation & materials: prepare, edit and translate documents and presentations, archive documents, etc.